docollabSummary from Vendor: Docollab helps teams across various industries to achieve better results through better collaboration. With all your projects, tasks, and files in one place, and with an easy and intuitive interface, all team members can focus on their work instead of dealing with multiple complex tools.

Compare Docollab to other options in the Electronic Lab Notebook Matrix.


Please contact us if you have any questions or suggestions about the content of this page. Last updated: 2018-02-01

green check Please Note: This information has been verified by a vendor representative.

Features & Specifications

  • Interactivity

    Interface functionality

    Search functions can search across file formats and beyond typos

    • Able to search for documents within the platform
    • Able to search beyond file formats
    • Able to search beyond typographical errors
    • Transparency of file structure 

     

    Ability to manipulate files and images

    • Can manipulate datasets (diagrams and molecular structures), text documents and spreadsheets
    • Can manipulate some elements of images

     

    Support for multiple open windows

    • Yes

     

    Ability to link out

    • Yes
  • Support for Researcher Documentation

    Documentation and metadata creation

    Hyperlink Support

    • Yes

     

    Metadata Creation Prompts

    • Yes

     

    Rights Management (Licensing)

    • Yes. Your content is legally owned by you or by your employer. Docollab does not share your content with third parties.

     

    Protocol Integration

    • Yes
  • Adaptability to Lab Workflows

    Platform compatibility

    Accounts/Permissions Levels

    • Yes

     

    Internal Data Sharing

    • Yes

     

    Adaptable to a Variety of Workflows

    • No information provided

     

    Compatibility with authoring tools

    • Yes

     

    Windows Compatible    

    • Yes

     

    Macintosh Compatible

    • Yes

     

    Linux Compatible

    • Yes

     

    Android Compatible    

    • Yes

     

    iOS Compatible    

    • Yes
  • Storage

    Available data storage options

    Cloud Storage    

    • Yes

     

    Local Storage    

    • No

     

    Hybrid (cloud/local) Storage

    • No

     

    Versioning

    • Version tracking applies to additions, modifications, and deletions of the ELN content (e.g. file and document manipulation.) Operations are logged and can be viewed chronologically along with the identity of the user and operation timestamp. File revisions can be viewed and restored from the log.

     

    File Redundancy

    • No information provided

     

    Creates stable URLs or persistent identifiers for entries

    • Yes

     

    Can unregistered users access the data found at persistent links?

    • No
       

    Storage Capacity - Users

    • No limit

     

    Storage Capacity - Max File Size

    • No limit
  • Hosting

    Software access

    Cloud

    • Yes

     

    Local

    • Yes

     

    Hybrid (combination of cloud and local)    

    • Yes
  • Support

    Training and maintenance offered

    Training

    • Administrator, user, in-person, administration-wide adoption training

     

    Documentation    

    • FAQs, video tutorials, instructions, "quick-start" instructions

     

    Data Migration from Other Systems (incoming migration)

    • Yes, especially Microsoft Office files

     

    Compatability with data repositories

    • Yes, this is customizable

     

    Exit Strategies (outgoing migration)

    • Docollab allows mass exportation of all organization content to your machine at any time with no vendor lock-in.

     

    Recovery Options

    • All data is periodically replicated to multiple data centers in different geographic locations. If one data center becomes unavailable, the system switches to another with no loss of data or activity.

     

    Single Sign-on (Institutional ID)

    • Yes

     

    Number of Installations per institution

    • No limit

     

    Multiple client use

    • Yes

     

    Number of registered Harvard/HMS users

    • No information provided

     

    Other higher-education users

    • Several dozen, including UW Madison, Tufts, and Monash University.
  • Security

    Compliance with Harvard security

    Harvard Security Levels

    • Up to and including Level 5

     

    Backdoor accessibility

    • Yes
  • Other

    Additional features

    Open Science/Open Data Efforts

    • The Docollab development team contributes to open source projects. Though all data is private by default, users can define public content and make it available via persistent links as open data.

     

    Academically Oriented

    • Yes

     

    Cost (per seat)    

    • $25/month per team of 5 users

     

    Dictation/voice input

    • Yes

     

    Data Entry

    • Supports the importation of all file types, especially Microsoft Office files (Word and Excel). Microsoft Word and Excel files can be manipulated within the ELN. Periodically, editing capabilities for new types of files are added.

     

    Platform Integrations

    • Integration with specific systems can be implemented upon request.
  • Tiers of Service

    Features and costs associated

    Free Level

    • Cost: $0
    • Features:
      • Unlimited Storage
      • Share and collaborate with any other user
      • Own your content and decide who can access it
      • Email support
      • No time limit

     

    Pro Level

    • Cost: Starting from $25 per user per month for a team of 5 users
    • Features:
      • You own the entire environment - all data, files, and revision history of all users in your team/organization
      • Designated administrator can manage organization users
      • Sharing and collaboration subject to organization policy
      • Different permission levels allow specific users to access content in the organization
      • Mass data export allows for a local backup of all users’ data and files
      • Priority email support, scheduled calls for support and training