labstepSummary from Vendor: Labstep is an all-in-one connected research environment. Founded on the shortcomings of lab books and existing ELN softwares, Labstep takes away the messy, manual and time-consuming aspects of note-taking and data governance. Focusing on ease of use, the platform allows users to manage their teams and their research in one, connected environment. The platform offers flexible modules including: ELN, inventory and sample management, instrument and device connections and project management features.

Compare Labstep to other options in the Electronic Lab Notebook Matrix.

Please contact us if you have any questions or suggestions about the content of this page. Last updated: 2020-12-07

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Features & Specifications

  • Interactivity

    Interface functionality

    Search functions can search across file formats and beyond typos

    • Able to search for documents within the platform
    • Able to search beyond file formats
    • Able to search beyond typographical errors
    • Transparency of file structure

     

    Ability to manipulate files and images

    • Can manipulate and annotate images
    • Can manipulate tables and files in-platform
    • Tables, images and files from Microsoft Office can be previewed instantly
    • Files and images can be drag & dropped directly to workspace

     

    Support for multiple open windows

    • Yes
    • Labstep is a progressive web app (PWA) that allows you to keep multiple windows from your notebook open

     

    Ability to link out

    • Yes
    • Labstep is able to make links to other softwares and devices using our open API or in-house folder watching software for desktop
    • Each record in Labstep is assigned a unique URL which can be used to link records outside of the notebook
  • Support for Researcher Documentation

    Documentation and metadata creation

    Hyperlink Support

    • Yes

     

    Metadata Creation Prompts

    • Yes

     

    Rights Management (Licensing)

    • Access rights and permissions are regulated through access tiers, such as ‘view-only’, ‘view & edit’ and ‘owner’
    • Sharing and access rights can be regulated on notebook record level as well as team-level
    • Labstep users will always be legal owners of their work as defined in the legal
    • Access rights are customisable and can be reversed

     

    Protocol Integration

    • With step-by-step navigation, the protocols can be executed on desktop or mobile
    • Protocols contain interactive elements such as timers, and tables for data collection
    • Master protocols can be organised in protocol libraries, added directly to experiments and run in real time
    • Labstep allows users to link materials to protocols by referencing them in the protocol
    • When protocols are added to an experiment, the referenced inventory items can be discovered in the materials tab of the experiment
  • Adaptability to Lab Workflows

    Platform compatibility

    Accounts/Permissions Levels

    • Access rights and permissions are regulated through access tiers, such as ‘view-only’, ‘view & edit’ and ‘owner’
    • Sharing and access rights can be regulated on notebook record level as well as team-level
    • Labstep users will always be legal owners of their work as defined in the legal
    • Access rights are customisable and can be reversed

     

    Internal Data Sharing

    • Labstep’s workspaces are optimised for internal knowledge transfer and collaboration amongst teams

     

    Adaptable to a Variety of Workflows

    • Labstep’s ELN is field-agnostic and is widely applicable across scientific disciplines, such as biologists, chemists and computational scientists
    • This allows for a wide variety of (data) professionals across scientific fields collaboratively working on end-to-end workflows to be hosted on Labstep

     

    Compatibility with authoring tools

    • Records on Labstep can be created and edited through connected programming languages such as Python and RStudio as well as API connections

     

    Windows Compatible    

    • Yes
    • Labstep is fully compatible with all recent Windows versions

     

    Macintosh Compatible

    • Yes

     

    Linux Compatible

    • Yes

     

    Android Compatible    

    • Yes

     

    iOS Compatible    

    • Yes
  • Storage

    Available data storage options

    Cloud Storage    

    • Yes
    • Labstep offers unlimited Cloud storage

     

    Local Storage    

    • No

     

    Hybrid (cloud/local) Storage

    • Available on request

     

    Versioning

    • All records on Labstep are version-controlled and activity audit trails are automatically generated including user, date- and time-stamps

     

    File Redundancy

    • Labstep does not control file redundancy
    • Users have the responsibility to reduce the redundancy
    • However, Labstep provides notification on identical items

     

    Creates stable URLs or persistent identifiers for entries

    • All records on Labstep are given a permanent, unique ID and associated URL
    • Additionally, the user is able to give a unique name to each record themselves

     

    Can unregistered users access the data found at persistent links?

    • Only securely registered users with a sharelink are able to access shared content on Labstep

     

    Storage Capacity - Users

    • All users have unlimited Cloud storage

     

    Storage Capacity - Max File Size

    • 100 MB file size upload limit
  • Hosting

    Software access

    Cloud

    • Yes

     

    Local

    • No

     

    Hybrid (combination of cloud and local)    

    • Available on request
  • Support

    Training and maintenance offered

    Training

    • Demos and training are provided for (new) users on location as well as digitally
    • Initial setup and onboarding support is provided for new users, including technical support
    • The customer support team is available for all users via in-app chat, email and phone
    • Support articles can be found at help.labstep.com

     

    Documentation    

    • Support articles on all features, FAQs, initial setup instructions and new feature releases can be found on help.labstep.com
    • Video tutorials and instructions can be found on the Labstep YouTube channel

     

    Data Migration from Other Systems (incoming migration)

    • Labstep supports incoming migrations from PDF, Word, Excel, CSV, machine readable formats such as HTML or JSON data as well as direct migrations from other softwares
    • DNA sequence data such as linear sequences or vectors can be imported as FASTA, GenBank or JSON formats
    • Chemical molecules and chemical reaction designs can be imported as MDL/Symyx Molfile, Daylight SMILES and InChl String

     

    Compatibility with data repositories

    • PDF, JSON. Filemaker PRO
    • Integrations with data repositories can be built using the Labstep open API or can be built by the Labstep support team upon request

     

    Exit Strategies (outgoing migration)

    • Users can export all data into PDF or machine readable formats such as JSON
    • Labstep offers outgoing migration support  upon request
    • DNA sequence data such as linear sequence or vector files can be exported as FASTA, GenBank or JSON formats
    • Chemical molecules and chemical reaction designs can be exported as MDL/Symyx Molfile, Daylight SMILES and InChl String

     

    Recovery Options

    • Data is always backed up on Labstep servers
    • The Labstep support team is able to recover records on request.

     

    Single Sign-on (Institutional ID)

    • Available on request

     

    Number of Installations per institution

    • Unlimited installations per institution.

     

    Multiple client use

    • Yes

     

    Number of registered Harvard/HMS users

    • Information available upon request

     

    Other higher-education users

    • Used at over 1,000 higher-education institutions worldwide
    • Over 10,000 higher-education users
    • Used at over 40+ life science and R&D companies worldwide
  • Security

    Compliance with Harvard security

    Harvard Security Levels

    • Harvard Data Security Level 4
    • VPN (virtual private network)
    • Data is stored in AWS S3 SOC-compliant data centers
    • Complete end-to-end encryption of data transfers
    • All information is securely transferred (SSL) and backed up daily in multiple data centres within the EU

     

    Backdoor accessibility

    • Yes
  • Other

    Additional features

    Open Science/Open Data Efforts

    • Users have the option of making research records publicly accessible to support open science efforts
    • All features are freely accessible for academic users

     

    Academically Oriented

    • Yes, and all features are freely accessible for academic users

     

    Cost (per seat)    

    • Labstep offers three tiers of service
    • For more information check the ‘Tiers of Service’ accordion below

     

    Dictation/voice input

    • No

     

    Data Entry

    • Users can upload files directly from their computer or through OneDrive, Google Drive, and Dropbox or using drag & drop
    • Data automation from instruments is possible by API connection or using the Labstep desktop software ‘Folder Watcher’
    • Attachments uploaded can be manipulated within the notebook

     

    Platform Integrations

    • Integrations offered with OneDrive, Google Drive, and Dropbox
    • In-platform molecular and genetic sequence editors
    • Integrations with RStudio, Python and Connect and import data from different devices and software applications through the Labstep API
    • We provide a Python SDK to make this easy along with some examples to get you started (see the documentation: https://labsteppy.readthedocs.io/en/latest/source/device_integration.html)
    • Data automation from instruments is possible by API connection or using the Labstep desktop software ‘Folder Watcher’
  • Tiers of Service

    Features and costs associated

    Labstep Academia: Labstep for individual academics, academic labs, departments and classrooms

    • Cost: Free Access
    • Features:
      • Access to all modules and features
        • Notebook
        • Protocol library
        • Inventory management
        • Order management
        • Biology applications
        • Chemistry applications
      • Compliance & Administration
        • Audit Trails
        • Review, Witness, Electronic Signatures
      • Sharing & permissions
        • Workspaces
        • Projects
        • Admin; view & edit; view-only permissions
      • Services & Support
        • Unlimited Cloud storage
      • Add-ons & integrations
        • R & Python packages
        • Labstep Folder Watcher
        • Dropbox, OneDrive & Google Drive
        • Microsoft Office
        • Labstep Open API (Python SDK)

     

    Labstep PRO: Ideal for fast-growing companies. Adds scale and efficiency across teams

    • Cost: Price upon request. 20% discount on yearly payment. Additional discount available when > 50 users. Discounted programme available for startups & teams <10 users. 
    • Features:
      • Access to all modules and features
        • Notebook
        • Protocol library
        • Inventory management
        • Order management
        • Biology applications
        • Chemistry applications
      • Compliance & Administration
        • Audit Trails
        • Review, Witness, Electronic Signatures
        • Data Export Services
      • Sharing & permissions
        • Workspaces
        • Projects
        • Admin; view & edit; view-only permissions
      • Services & Support
        • Unlimited Cloud storage
        • Technical Support
        • Training & Implementation
        • Data Transfer & Import Services
        • Dedicated account manager
      • Add-ons & integrations
        • R & Python packages
        • Labstep Folder Watcher
        • Dropbox, OneDrive & Google Drive
        • Microsoft Office
        • Labstep Open API (Python SDK)
        • Technical support on custom instrument & device connections

     

    Labstep Enterprise: A mature and robust solution for your entire organisation

    • Cost: Custom quote upon request
    • Features:
      • Access to all modules and features
        • Notebook
        • Protocol library
        • Inventory management
        • Order management
        • Biology applications
        • Chemistry applications
      • Compliance & Administration
        • Audit Trails
        • Review, Witness, Electronic Signatures
        • Data Export Services
        • SAML Single Sign On (SSO)
        • Admin Dashboard
      • Sharing & permissions
        • Workspaces
        • Projects
        • Admin; view & edit; view-only permissions
        • Custom Roles
        • Custom Permissions
      • Services & Support
        • Unlimited Cloud storage
        • Technical Support
        • Training & Implementation
        • Data Transfer & Import Services
        • Dedicated account manager
        • On-site integrations
      • Add-ons & integrations
        • R & Python packages
        • Labstep Folder Watcher
        • Dropbox, OneDrive & Google Drive
        • Microsoft Office
        • Labstep Open API (Python SDK)
        • Technical support on custom instrument & device connections

     

    Labstep for Startups: Ideal for young companies or start-ups

    • Information on the discounted programme for teams of <10 scientists available upon request.