RSpace

Search functions can search across file formats and beyond typos

• Able to search for documents within the platform
• Able to search beyond file formats
• Able to search beyond typographical errors
• Transparency of file structure

 

Ability to manipulate files and images

• Can manipulate text documents and spreadsheets, and can manipulate some elements of images and other data sets.

 

Support for multiple open windows

• Yes

 

Ability to link out

• Yes

Hyperlink Support

• Yes

 

Metadata Creation Prompts

• Yes

 

Rights Management (Licensing)

• Yes

 

Protocol Integration

• Yes

Accounts/Permissions Levels

• Yes

 

Internal Data Sharing

• Yes

 

Adaptable to a Variety of Workflows

• RSpace's flexible architecture adapts readily to a variety of workflows, e.g. in the ability to use Notebooks and/or documents as vehicles for creating and managing content.  In addition, RSpace enables users to create and share forms (structured documents) with a wide variety of field types (string, number, date, etc.) to capture specific workflows used in protocols, experiments and lab procedures.  The ability to import Word docs and automatically transform them into RSpace docs maintaining the formatting makes it easy to get started quickly in RSpace with pre-existing workflows.

 

Compatibility with authoring tools

• Yes

 

Windows Compatible    

• Yes

 

Macintosh Compatible

• Yes

 

Linux Compatible

• Yes

 

Android Compatible    

• Yes

 

iOS Compatible    

• Yes

Cloud Storage    

• Yes

 

Local Storage    

• Yes

 

Hybrid (cloud/local) Storage

• Yes

 

Versioning

• Provides full audit trail tracking all changes in data; Supports digital signatures and witnessing; Research is recorded in compliance with 21 CFR 11.

 

File Redundancy

• Achieved through versioning

 

Creates stable URLs or persistent identifiers for entries

• Yes

 

Can unregistered users access the data found at persistent links?

• Yes

 

Storage Capacity - Users

• No limit

 

Storage Capacity - Max File Size

• No limit

Cloud

• Yes

 

Local

• Yes

 

Hybrid (combination of cloud and local)    

• Yes

Training

• Administrator, user, in-person, chat, phone, email, customized training sessions.

 

Documentation    

• FAQs, video tutorials, instructions, troubleshooting information, "quick-start" instructions, other.

 

Data Migration from Other Systems (incoming migration)

• Yes; from Box, Dropbox, OneDrive, Google Drive, Egnyte, Orchid, Slack, MS Teams, Mendeley, eCAT, protocols.io; also from integrations with Cyverse, Starfish, and Office 365 (and additional options with API).

 

Compatibility with data repositories

• Yes; Figshare, Dataverse, GitHub, DSpace, protocols.io and more.

 

Exit Strategies (outgoing migration)

• Easy, flexible export to MS Word, PDF, HTML, compact XML

 

Recovery Options

• Deleted files can be located and restored at any time (follows 21 CFR requirements)

 

Single Sign-on (Institutional ID)

• Yes

 

Number of Installations per institution

• No limit

 

Multiple client use

• Yes
   

Number of registered Harvard/HMS users

• No data available; there has been senior-level interest from the Harvard School of Dental Medicine, and labs at MGH and BCH are actively using RSpace.

 

Other higher-education users

• Baylor College of Medicine, University of Edinburgh, University of Goettingen, University of Cambridge, University of Geneva, University of Oxford, and the Medical Center of the University of Freiburg.

Harvard Security Levels

• Up to and including Level 3

 

Backdoor accessibility

• Yes

Open Science/Open Data Efforts

• API is open source; RSpace links to open data repositories

 

Academically Oriented

• Yes

 

Cost (per seat)    

• There is a free Community version (free for individuals and groups and free data storage) with full functionality. The cost per seat for academic use of the Enterprise version is $100/user/year.

 

Dictation/voice input

• Yes

 

Data Entry

• Drag and drop addition of any file or digital object in any format.
• Supports versioning of imported files.
• Full featured text editor with support for images, tables, latex editor, code snippets, calculations and links to internal and external data.
• Support for copy and paste of text, images, MS office content, tabular data and HTML.
• Support for inline, round-trip editing of MS Word, txt and .rtf file content.
• Batch Import of data from external systems using advanced public API.
• API supports categorical data entry into specific fields within customizable page templates

 

Platform Integrations

• Microsoft Teams, Slack, DSpace, Dataverse, figshare, Dropbox, Egnyte, Box, OneDrive, Google Drive, Google Hangouts chat, Mendeley, Orcid, TetraScience, Office 365,PubMed, EndNote, Web of Science, Protocols.io

RSpace Community

• Cost: $0
• Unlimited storage
• Cloud hosting
• In-browser viewing and editing of files
• Create lab groups and assign user roles
• App integration

 

RSpace Enterprise for Academic Use

• Cost: $100 per user per year
• Has same features as RSpace Community
• Has added hierarchical admin features
• Has the ability to set up connections with institutional, core, and lab file stores, which enable discovery of and linking to data on files in those stores from RSpace

 

RSpace Enterprise for Industry Use

• Cost: $200 per user per year
• Has same features as RSpace Enterprise for Academic use