SciNote

Search functions can search across file formats and beyond typos

• Able to search for documents within the platform
• Able to search beyond file formats
• Able to search beyond typographical errors
• Transparency of file structure
• Our global search function enables the search through all data, within file contents and would give a result even if not the entire word is entered as a query

 

Ability to manipulate files and images

• Yes, can manipulate text documents and spreadsheets, and some elements of images

 

Support for multiple open windows

• Yes

 

Ability to link out

• Yes

Hyperlink Support

• Yes

 

Metadata Creation Prompts

• Yes

 

Rights Management (Licensing)

• Yes

 

Protocol Integration

• Users can upload, create, edit or add a protocol
• Users can create and store protocols within the protocol repository
• SciNote is integrated with protocols.io platform

 

Accounts/Permissions Levels

• Yes

 

Internal Data Sharing

• Yes

 

Adaptable to a Variety of Workflows

• Yes, users in SciNote can create their own workflows, it is one of the core features of this software
• Flexible workflows functionality allows its users to create entire processes and connect each step of the way with arrows in all possible directions

 

Compatibility with authoring tools

• Yes

 

Windows Compatible    

• Yes

 

Macintosh Compatible

• Yes

 

Linux Compatible

• Yes

 

Android Compatible    

• Yes

 

iOS Compatible    

• Yes

 

Cloud Storage    

• Yes

 

Local Storage    

• Yes

 

Hybrid (cloud/local) Storage

• Yes

 

Versioning

• Yes, versioning has been implemented in SciNote
• Supports version tracking, backup, storage and audit trail records

 

File Redundancy

• Yes, through versioning and Amazon cross-region file replication

 

Creates stable URLs or persistent identifiers for entries

• Yes

 

Can unregistered users access the data found at persistent links?

• No
   

Storage Capacity - Users

• Storage capacity ranges from a few GB to unlimited TB
• Free users: up to 1 GB per user
• Premium versions: from 5 GB to 5 TB or more. Unlimited storage available.

 

Storage Capacity - Max File Size

• 300 MB file size max capacity
• Potential for expansion on SciNote's end, though sciNote recommends local storage for any larger files (and linking the location to relevant projects within SciNote)

 

Cloud

• Yes

 

Local

• Yes

 

Hybrid (combination of cloud and local)    

• Yes

 

Training

• User oriented training (onboarding), administrator oriented training, dedicated customer support specialists, email support, emergency calls and meetings, free self paced online courses and more

 

Documentation    

• FAQs, video tutorials, instructions, troubleshooting information, "quick-start" instructions, courses, other

 

Data Migration from Other Systems (incoming migration)

• Yes, it is possible
• Import any csv, txt, xlsx into database
• Integration with Office Online is available
• API to migrate data from other systems

 

Compatibility with data repositories

• Yes

 

Exit Strategies (outgoing migration)

• Yes
• SciNote enables the Export all functionality = export of all data in a readable and organized format, and full data dump

 

Recovery Options

• Yes
• Database backups, Amazon cross-region replication for files

 

Single Sign-on (Institutional ID)

• Yes

 

Number of Installations per institution

• No limit

 

Multiple client use

• Yes
   

Number of registered Harvard/HMS users

• There are over 240 email addresses from Harvard domains registered in SciNote

 

Other higher-education users

• 500+ higher-education institutions use SciNote (across teams and labs)
• Most active users are at universities in the US and Western Europe

 

Harvard Security Levels

• Up to and including Level 2

 

Backdoor accessibility

• Yes

 

Open Science/Open Data Efforts

• SciNote is open source

 

Academically Oriented

• Yes, there is a dedicated academic version
• It also offers free and freemium plans for academics and classrooms

 

Cost (per seat)    

• From $9 per user per month upwards, depending on needed features

 

Dictation/voice input

• Yes

 

Data Entry

• You can upload any type of document to SciNote, however, you cannot embed PDF or Word documents into a final report

 

Platform Integrations

• Microsoft Office Online, Protocolsio, ChemAxon, Labviva, Gilson

 

Free Account

• Public cloud
• 1 GB of storage
• 1 inventory
• 1 user

 

Starter Plan

• Public cloud
• 10 GB of storage
• 5 inventories
• 5 users

 

Basic Plan

• Public cloud
• 500 GB of storage
• 6 inventories
• 5 users
• 21 CFR part 11

 

Advanced Plan

• Private cloud
• 1 TB of storage
• 10 inventories
• 35 users
• 21 CFR part 11

 

Platinum Plan

• Private cloud or local installation
• Starting at 5TB of storage
• unlimited inventories
• 21 CFR part 11
• Full compliance QA package