Research Data Storage provides large-scale networked attached access to research data from a variety of endpoints. Harvard University supports various storage types designed for specific data needs from raw data collection, data processing and analysis, data transfer and sharing, to data preservation and archiving.

Storage Options

Review institutional storage options to better understand where to store data based on behavior, performance, and means of access. The type of data you are working with, or the Data Security Level, will dictate where and how that data needs to be stored or handled.

Back-up Strategies

Having at least one backup can help prevent data mishaps. Harvard systems automatically provide secure backup in geographically distributed locations.

Research data that is temporarily not in Harvard systems benefits from following the 3-2-1 Rule.

  • 3-2-1 Rule: General fail-proof backup strategy:
    • Three copies of the data (e.g., original + external/local + external/remote)
    • Two types of storage formats (e.g., external hard drive + cloud location)
    • One storage type is offsite (e.g. geographically distributed location)

Paper-Based Records and Physical Media

Physical research records, including data in paper format and the supporting records that make that data intelligible can be stored at the Harvard Depository, Harvard University’s off-site storage and retrieval facility, on a fee-for-service basis.

  • This climate-controlled, off-campus facility provides a strictly regulated media preservation environment, precise inventory-tracking controls, efficient online retrieval ordering, and dependable overnight delivery of materials requested from storage.
  • Records sent to the depository must be prepared in compliance with Harvard University's Archives and Records Management guidelines.
  • Common formats sent off-site are paper records, photographs, sound and audio recordings, video, and data on external drives and tapes.
  • While at HD, these formats are maintained according to best practices for temperature and humidity control; however, data are not migrated to new formats.

To learn more about sending physical records and media off-site, please contact the Archives and Records Management (ARM) program.